Project manager
The AI project manager for freelancers
It plans every project, hands each job to the right specialist and keeps you to the yes or no.
Apollo
Project manager
Apollo runs the team for you.
Apollo plans every project and hands each job to the right specialist, so the work moves without you chasing it. You hear from Apollo when a decision is yours.
- Seeing the whole board
Keeps every project in view at once, so nothing quietly stalls.
- Right job, right person
Knows which specialist should pick up each task.
- Plain morning stand-up
Tells you what moved and what needs your yes.
Every project planned. Every job handed on.
An AI project manager reads the brief, plans the work, splits it between specialists and keeps every project moving. It does the coordination you would otherwise do yourself, and leaves the decisions with you. It is the lead of your own team, working across all your projects at once.
- Sets up the project.
Give it a call transcript, a brief or your files. It creates the client and the project and writes the brief.
- Moves it through your stages.
- Intake
- Audit
- Design
- Build
- Content
- SEO
- Launch
- Care
Every project type has its own stages, and you build them. A website might run like this. Each stage proposes its tasks, and you approve them in one go.
- Hands each job to the right specialist.
Design, Development, AI SEO agent, Content, Support and Care, each given the job that suits it.
- Writes your morning stand-up.
What needs you, what finished since yesterday, and what is worth doing today. Every weekday morning, by default.
- Learns how you work.
Each correction you make is kept as a rule in your Playbook. Edit or retire any of them whenever you like.
What you hand over
The planning, the chasing and the splitting of work.
What comes back
A plan to approve, a board that stays current, and a stand-up each morning.
What stays yours
The client, the price and every yes or no call.
One list. Only what needs you.
Questions, approvals, drafts and reviews arrive in one place, most urgent first. Everything else shows on the board.
One team, on every project at once.
The project manager is the one place you give a brief. It hands the design to Design, the build to Development, the keywords to your AI SEO agent, the writing to Content, client emails to Support and updates and uptime to Care. They work from the same project, so nothing is re-explained.
AutopilotSwitch on autopilot for a project and the next approved task starts when nothing else is running. It slows down when usage runs high, so the team never overruns.
- DevelopmentAI web developer for your client builds
- ContentThe writing
- SupportClient emails
- CareUpdates and uptime
Works with what you connect.
WordPressLive
WooCommerceLive
AstroLive
LaravelLive
GitHubLive
Google Search ConsoleLive
Google AnalyticsLive
It works across whatever you connect, and reads your Search Console and Analytics figures. See every integration.
Your integrations, your call.
You choose which integrations each specialist can use.
You choose what needs your yes.
Each kind of change is set to Just do it, Ask me first or Never. Client emails ask first by default, and the choice is yours.
- Just do it: the team gets on with it. Nothing starts here: you choose it, kind by kind.
- Ask me first: a plan arrives with its reason. Approve it, decline it or add a note. Every kind of change starts here, client emails included.
- Never: the team leaves it alone and raises a task for you instead.
A project manager, not another tool to fill in.
| What | Project management software | Your AI project manager |
|---|---|---|
| Plans the work | You, task by task | It proposes the plan for each stage |
| Does the work | You, or whoever you hire | Your specialists, on the same project |
| Remembers how you work | In your head | In your Playbook |
| Asks before changing things | Not applicable | As you set it, per kind of change |
Project manager questions.
What is an AI project manager?
An AI project manager plans the work on each project, splits it between specialists and keeps it moving. It handles the coordination, such as setting up the project, proposing tasks and writing your stand-up. The decisions stay with you.
Will it manage my clients?
No. It plans and chases the work, and your clients only ever see you. Everything sent to them goes out under your name, from your own email address.
Does it start work without asking me?
You choose what needs your yes. Each kind of change is set to Just do it, Ask me first or Never. Emails to your clients ask first by default, and you can change that.
How does it know how I like things done?
It learns from your corrections and keeps them as rules in your Playbook. You can edit or retire any rule, and scope it to one client or one project.
Can it run several projects at once?
Yes. It keeps track of each project's stage and next task, and your specialists work together across all of them. Everything that needs you arrives in one list.
Do I need to be online?
No. It keeps working while you are away, and waits for your yes on whatever you have reserved. When something needs you, it sends an alert to your phone.